Annual Timeline

Time Frame



We ask Assistant Deans and Directors to confirm the names of departmental space coordinators.


Email to space coordinators announcing the beginning of the space inventory, and provides the official date of record. Departments should update their space inventories to reflect occupancy and use on that date.

October – mid-November

Departments update their space inventory and make edits in FacilitiesLink. The department space coordinator notifies Space Management by email when the inventory update is complete.

November – early December

Space Management reviews department edits in November and early December, and reaches out to space coordinators for clarification (if needed).


We submit the building file and room file to the Office of the President.

December – Spring (varies)

OP reviews and runs edits on these files, and then, after any necessary changes, approves the official fall space inventory.


The official fall space inventory is added to the DCM web site.

Spring (varies)

B11 reports are produced and uploaded to Documents folder in FacilitiesLink.