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UC Davis FacilitiesLink is the system used to make changes to campus space inventory and space accounting data, and to administer the Indirect Costs Space Functional Use Survey. The system is also used to integrate spatial, capital planning, property agreement, and facilities data, in order to provide a common frame of reference to be used across multiple organizations. Access to the system is limited to qualified employees.

Registered users with a UC Davis FacilitiesLink account can reach the system by clicking on the 'Login' button located at the upper right of this window.

New users can apply for access. Applications are typically reviewed and processed within 48 hours. If you are a School of Veterinary Medicine student seeking to schedule rooms, please contact svmhelpdesk@ucdavis.edu.


NEWS

Attention Internet Explorer (IE) Users - IE browsers require a setting to refresh web pages on every visit. Internet Options > General > Browsing history > Settings > must be configured to check for the newer version of a stored page every time you visit the webpage.

School of Veterinary Medicine Students - if you are seeking to schedule rooms, contact svmhelpdesk@ucdavis.edu.


INDIRECT COSTS SPACE FUNCTIONAL USE SURVEY

For purposes of charging indirect costs to federal grants, UC Davis prepares a Facilities and Administrative (F&A) Rate Proposal every 4‑6 years. As part of this process, UC Davis must perform an Indirect Costs Space Functional Use Survey. The space survey is administered by A&FS Costing Policy & Analysis and is conducted through UC Davis FacilitiesLink. The space survey results are one of the most scrutinized portions of the (F&A) Rate Audit by the Federal Government, and having quality data is critical to the negotiation of our F&A Rate.


RELATED REFERENCE MATERIAL, DATA, AND WEB SITES

Space Resource Management (SRM) Home Page
List of Current Space Accounting Departments by DaFIS Organization ID
GIS Services Home Page, UC Davis Utilities
UC Davis Campus Map
Annual Space Inventory Reports (official data for campus planning)
A&FS Capital Asset Accounting (a.k.a. Equipment Management)
A&FS Costing Policy & Analysis
Design & Construction Management (Davis campus)
Communication Resources NAM Maps (Davis campus)
Facilities Management Work Orders (UC Davis campus and non-UCDHS off-campus buildings only)
FM Project, Submittal, and Commissioning Review (access from UC Davis campus only)
FacilitiesMap - Campus Maps and Building Floor Plans provided by Utilities GIS Services
UCDHS Maps, Floor Plans, and Drawings (access from UC Davis networks only)
Utilities Consumption Dashboard (Davis campus grid only)
• Related GIS Data Resources:
   » Map & GIS Data Collection, The University Library, UC Davis
   » BLM Geographic Coordinate Data Base (GCDB)
   » Amador County GIS Data
   » Cal-Atlas Geospatial Clearinghouse
   » City of Davis GIS Data
   » El Dorado County GIS
   » Placer County GIS Data
   » Sacramento Area Council of Governments - Regional GIS Clearing House
   » City of Sacramento GIS Data
   » Sacramento County GIS Data
   » Solano County GIS
   » Yolo County GIS


TERMS OF USE

By applying for access or logging on to the UC Davis FacilitiesLink system, you acknowledge that you have read, you understand, and you agree to comply with the UC Davis Electronic Communications Allowable Use Policy and the UC Davis Web Page Privacy Policy, and you agree to the following terms:

Account Security. I agree to keep my account credentials secret. I understand that it is a violation of this agreement to share my username or password with others, or to enable others to use the system under my account. I understand that all activity on the system is logged and audited, and that my access to the system may be terminated at any time without cause or notification.

Responsible Use. I agree to use the system responsibly, for authorized professional purposes as discussed during the subsequent account approval process. I understand that information maintained on the system may be sensitive or confidential in nature, and should be maintained as such. I understand that the aggregation, sale or transfer of information on the site is prohibited. I will not record social security numbers, drivers license numbers, or financial institution account numbers in the system. While efforts are made to keep information on the system as current and free of errors as possible, I understand all data in the system are to be considered unaudited and I will not disclose any data from the system to any organization outside UC Davis. I will not use the system for the purposes of emergency response, 911, or disaster response.

Non-Disclosure. I agree to maintain details about system design in confidence, including user interfaces, business processes, programming interfaces, and underlying storage architectures. I understand that reverse engineering or copying elements of the system without permission is expressly prohibited by this agreement and violates intellectual property and copyright laws.

If you have any questions or concerns about agreeing to the Terms of Use, or if you require clarification of any of the terms, feel free to decline the agreement and contact Teri Greenfield at (530) 752-2437.


ASSISTANCE

If you need help with UC Davis FacilitiesLink, please contact Teri Greenfield at (530) 752-2437 or email <flhelp@ucdavis.edu>.
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